5 Things To Look For When Hiring An Event Planning Company

Your boss calls and tells you that you’re in charge of planning the company holiday party. You just got engaged and set the date, and now you have a wedding to throw. Your daughter’s Sweet 16 is coming up, and she’s counting on you. You’re on the hook to entertain and provide a great event experience for your guests.

No pressure.  Deep breath.  You can do this.

Planning an event is a huge responsibility, and hiring the right team can make or break it. Where do you begin? Fortunately, Chicago Food Truck Hub is here to help you by presenting the five things to look for when hiring an event planning company.

1) Respect Your Time 

The phrase, “You never get a second chance to make a first impression” is fitting to keep in mind when interviewing event planning companies.

Has the event planner done their homework about getting to know you and your event? Did they become familiar with your venue? Are they asking the right questions to really learn about what’s important to make your vision come alive?

These are some important questions to consider when speaking with an event planning company to see if they are the right fit. Chicago Food Truck Hub values each request received and makes sure to understand the details of your event before creating a unique, customized proposal that is specially tailored based on the information you share with us. Your time is valuable and we recognize that.

2) Clear Answers To Questions

Hosting an event–whether it’s a Cinco de Mayo Taco Party, wedding, company holiday party, or a Bar or Bat Mitzvah–can be very overwhelming. With so many details to consider, you should expect that the event planner will directly answer your questions.

The cornerstones of a true partnership are clarity and transparency, and to that end, we recommend that you ask the following questions:

• What kinds of events do you usually plan?

• Do you have a specialty?

• What is your process?

• What are the menu options?

• How do you manage the timeline?

• Will there be an event manager to provide supervision during the event?

• What do you have in place to make sure things will run smoothly?

• What is included in your proposal?

3) Transparent Estimate

An estimate should contain more than just the final price. A reliable event company will establish what you get for your investment, detailing all the relevant products and services.

Chicago Food Truck Hub shares line-item detailed proposals for full transparency and the ability for clients to best understand what they're getting, and how they can make adjustments.

It will also behoove you to visit a company’s website to see if they have an FAQ page like the one we published.

4) Honesty

A professional knows more about planning an event than you do, and they need to be honest about their process and costs. It’s always a good sign when the person you’re meeting with explains why one party package is better than another, according to your needs.

For example, we have a wide variety of food trucks to accommodate several types of occasions, and it’s important that we give you as much information as possible to choose the one(s) that work for you. In fact, you can take a look at our menu of services right here.

5) What Others Say

Be intentional about the event planners that you contact. What do others say? What kind of reviews do they have? Are they easy to contact and provide a speedy response to your request showing their interest in speaking with you?

Chicago Food Truck Hub is proud of its record:

• 8+ years in business

• 100% 5-star ratings

• 100% response rate to inquiries and requests

Deciding which event planner to hire is no small task. Your celebration should be memorable for the right reasons, which means hiring the right company. When you start by doing your homework and vetting Chicago’s top event planning companies, you’ll end with the experience that you and everyone else hoped for.

A One-Stop-Shop For Events

Chicago Food Truck Hub truly walks the walk with its one-stop-shop for event services. Our unique, streamlined approach covers all aspects of your event, including consultation, coordination, staffing, and cleanup.

Get in touch to discuss your event planning and details.